Procedures for Dealing With Infectious Diseases

2020.3.30

Documents for Dealing with School-Designated Infectious Diseases

School Attendance Permission Certificate for Students with a School-Designated Infectious Disease

Documents for Temporary Prohibitions on School Attendance in Response to the Novel Coronavirus (COVID-19)

Questionnaire on Health Conditions
Report on Cold-Like Symptoms  (a checkup at a medical institution is not mandatory)
Notice of Completion of Health Monitoring After Return (must attach evidence of return date/entry date)
Notice of Completion of Health Monitoring in Relation to a Designated Infectious Disease


Procedural guidelines are as follows.

1.  Procedures for Dealing With Infectious Diseases


1) For School-Designated Infectious Diseases

In the event that an individual contracts or is suspected to have contracted a “school-designated infectious disease” that individual will be prohibited from attending school pursuant to the School Health and Safety Act and Ordinance for Enforcement of the School Health and Safety Act, in order to prevent the spread of infection. If you are diagnosed with such a disease, please contact the office at your affiliated school or graduate school (or CIEC, if you are an international student at KGU through a student exchange agreement, or a short-term international student at KGU through a CIEC-operated program; the same applies hereinafter) by telephone. You will be granted academic consideration as outlined in (2.) below.

When your doctor judges you fit to attend school again, please ask him/her to complete the following “School Attendance Permission Certificate for Students with a School-Designated Infectious Disease” and be sure to submit it to the office at your affiliated school or graduate school when you come to school. If you do not follow this procedure, we will not be able to determine the duration of your prohibition on school attendance will be unable to be determined, and no academic consideration will be granted.

List of school-designated infectious diseases (revised as of March 2020)

* A “school-designated infectious disease” is any one of the above, as prescribed in Article 18 of the Ordinance for Enforcement of the School Health and Safety Act.

2) For Temporary Prohibitions on School Attendance in Response to the Novel Coronavirus (COVID-19)

The latest information on the university response to COVID-19 can be found on this page.  


If you fall under the prerequisite conditions for not being allowed to attend school due to measures being taken against novel coronavirus infections, contact your affiliated school or graduate school (or CIEC, if you are an international student at KGU through a student exchange agreement, or a short-term international student at KGU through a CIEC-operated program; the same applies hereinafter) by phone. You will be granted academic consideration as outlined in (2.) below.

The final deadline dates for submitting a request for academic consideration are as follows.

For class absences: Until the final day of the spring semester

For exam absences: Until the deadline for makeup exam applications

For intensive seminar absences: Until the final day of said intensive seminar

*These treatment guidelines may change in the event of any change in the treatment of COVID-19 as a school-designated infectious disease, or in the treatment of infected individuals who have mild or no symptoms.

Students Who are Subject to Temporary Prohibitions on School Attendance

According to the university’s countermeasures for dealing with novel coronavirus infections, students for whom the following three cases apply will temporarily not be allowed to attend school.

  1. You have a fever (above 37.0℃) and cold symptoms
  2. You have returned to Japan or entered Japan from overseas
  3. You have been ordered to remain at home by a public health center or other facility as someone who has been in close contact with an infected person

   Summary of how prohibitions on school attendance will be handled

Duration of Prohibitions on School Attendance

The duration of prohibitions on school attendance for each case is as follows.

  1. Prohibition on school attendance due to a fever (above 37.0℃) and cold symptoms

Starting from the first day that you manifest a fever and cold symptoms and lasting until two full days have passed since all of your symptoms have disappeared (counting the day that your symptoms disappeared as day one)

  1. Prohibition on school attendance due to having returned to Japan or entered Japan from overseas

Until 14 days have passed since your return to Japan or entry to Japan (counting the day of your return as day one) (*If you have manifested no symptoms) 

  1. Prohibition on school attendance due to having been ordered to remain at home by a public health center or other facility as someone who has been in close contact with an infected person

As someone who has been in close contact with an infected person, do not come to school until the duration of your home quarantine is over, as ordered by a public health center or other facility. (*If you have manifested no symptoms)

Monitoring Your Health

Remain at home while you are prohibited from attending school, and use the Questionnaire on Health Conditions (PDF attached) to take notes on your condition.

Lifting of Prohibitions on School Attendance

After the duration of your prohibition on school attendance has ended, please submit the applicable document from the three documents below to your affiliated school or graduate school office (or CIEC) as a substitute for the School Attendance Permission Certificate for Students with a School-Designated Infectious Disease.

  1. Prohibition on school attendance due to a fever (above 37.0℃) and cold symptoms:

Report on Cold-Like Symptoms (PDF above) *A checkup at a medical institution is not mandatory

  1. Prohibition on school attendance due to having returned to Japan or entered Japan from overseas:

Notice of Completion of Health Monitoring After Return (PDF above) *Must attach evidence of return date/entry date

  1. Prohibition on school attendance due to close contact with an infected person:

Notice of Completion of Health Monitoring in Relation to a Designated Infectious Disease (PDF above)

What to Do If Your Symptoms Get Worse

If you see that your symptoms have gotten worse during your prohibition on school attendance, contact your local consultation center for returnees/those who have been in contact with infected people, and follow the instructions. Contact your affiliated school or graduate school office (or CIEC) by phone to inform them about your instructions and test results. If you are diagnosed with a novel coronavirus infection, you will be treated as having a type-1 school-designated infectious disease, and not be allowed to attend school until you have recovered.

Estimate for when to call the consultation center for returnees/those who have been in contact with infected people

  1. Prohibition on school attendance due to a fever (above 37.0℃) and cold symptoms: If your fever and cold symptoms have persisted for more than four days
  2. Prohibition on school attendance due to having returned to Japan or entered Japan from overseas: If you have developed a fever and cold-like symptoms
  3. Prohibition on school attendance due to close contact with an infected person: If you have developed a fever and cold-like symptoms

*If your prohibition on school attendance is 1) due to a fever and cold-like symptoms, and they will last for more than 14 days, contact your affiliated school or graduate school office (or CIEC), as well as the Health Care Center, by phone.

*If you develop a fever or cold-like symptoms during your prohibition on school attendance 2) due to having returned to Japan or entered Japan from overseas, or 3) having been in close contact with an infected person, extra requirements for your prohibition on school attendance will be added. Be sure to contact your affiliated school or graduate school office (or CIEC) by phone.

*The contact information for the consultation center for returnees/those who have been in contact with infected people will vary, depending on where you live. Refer to this page.

2.  Academic Consideration

If classes were missed:

The office at your affiliated school or graduate school (or CIEC) will contact your instructors and request consideration for the following matters:

(1) Excused absences from class

(2) In-class written work during period of absence

(3) Tests during period of absence

(4) Questions on class content and handouts

Please note that treatment of absence from classes in subjects relating to Childcare Specialist qualification requirements in the School of Education will be determined by the office at the School of Education.

If exams were missed:

Makeup exams will be permitted (1) without a reduced score, and (2) with the examination fee waived, as long as the makeup examination application has been submitted along with a medical certificate from a doctor and has been approved by the affiliated school or graduate school. Furthermore, in the event that you are not able to come to school by the application deadline, applications for makeup examinations will be accepted by phone. However, makeup exam application documents must be submitted by the makeup exam date.

If intensive seminars were missed:

If you contact the office at your affiliated school or graduate school (or CIEC) and submit a medical certificate from a doctor, in principle, you will be permitted to withdraw from classes. However, withdrawal will not be permitted for classes where alternative arrangements can be made, such as in practicum subjects where dates can be altered through consultation.

Health Care Center Website